RIBA Singapore Chapter Extra General Meeting (EGM) - Friday 2 December 2022

The purpose of the RIBA Singapore Chapter EGM is to consider and approve the following resolutions:

Routine business

1. Minutes of the last Annual General Meeting (AGM) held on 27 September 2022
2. Consider and approve the General Statement by Management Committee from March 2022 to December 2022
3. Management accounts up to 31 October (with provisional update to December 2022

Special business

1. Consider and approve the dissolution of RIBA Singapore Chapter as a society to take effect on 15 December 2022
2. Consider and approve the termination of the License Agreement dated 6 June 2018 entered between the RIBA and RIBA Singapore Chapter with effect from 15 December 2022
   

For further details of the resolutions to be passed at the EGM, please read the attached notice.

1. Proposed new RIBA entity in Singapore:
   The new entity will be a limited company to deliver trading activities in Singapore and wider ASEAN countries. Activities will be low level in the short term. Type of activities include:
   • professional training courses
   • exhibition conferences/forums
   • talks
   • work with local stakeholders including government agencies, particularly important with the emergence of CPTPP
2. Once the society is dissolved, the assets of the society will transfer back to the RIBA and will be added to the budget available for the new chapter to access via an application for LIF Funding
3. The new entity will enter into an MOU with RIBA and the Chapter Committee will simply transfer to RIBA new legal vehicle as a ‘committee’ of that entity with same committee structure as per Register of Society (ROS) constitution which will:
   • enable volunteer group (also known as Singapore Chapter) to deliver free local activities for RIBA Members and wider built environment professionals
   • enable the chapter to apply for the Local Initiative Fund (currently Singapore Chapter is not eligible for LIF funding) and use RIBA branding under licence

Further information on the proposals for a new RIBA entity in Singapore can be found in the member's briefing letter and Q&A in the meeting resources section below.

Voting process

To vote for the dissolution of RIBA Singapore Chapter as a society, members may vote by proxy if they are unable to attend the EGM.

Download the proxy form (Word)

NB. In order for the dissolution of the society to be passed, not less than three-fifths (3/5) of the total voting membership of RIBA SG Chapter will be required.

1. For the proxy vote please send the form to:
   FAO: Eric Ng, Malkin & Maxwell LLP, 2 Havelock Road, #06-05, The Hall at Havelock II, Singapore 059763 or email to eric@malkin-maxwell.com, no later than five hours (by 2.30pm SGT) prior to the EGM on 2 December 2022.
2. For those who can attend the EGM, a member may cast his/her votes on the proposed resolutions by a show of hands at the virtual meeting via Microsoft Teams

Meeting resources

• General Statement by the Management Committee from March 2022 to 2 December 2022
• Financial Statement from 1 April 2022 to 31 October 2022 (including provisions for projected expenditure up to date of dissolution - 15 Dec 2022)
• Minutes of last AGM, 27 September 2022
• Audited Statement of Account for the Singapore Chapter - Financial Year 21/22
• Members briefing letter and Q&A (following members briefing, 7 September on RIBA governance update)
• AGM presentation (27 September 2022)

Agenda

7.30pm - EGM starts

• first segment (20 mins): RIBA Singapore Chapter Committee office bearers present the 2021-2022 Annual Report, General statement including activities and financial reporting
• second segment (10 mins) - vote for and appoint new auditors
  
• third segment (10 min)- Singapore members vote for dissolution of the Singapore chapter as a 'society'
  

Should you wish to attend, please RSVP via this form by Wednesday 30 November 2022.

For any questions prior to the EGM, please contact chloe.sadler@riba.org, no later than Friday 25 November 2022.

Disclaimer: While RIBA automatically assigns the Singapore Chapter as your local chapter on our system, the Singapore Chapter itself is an unincorporated association registered as a society in Singapore.

In order to comply with the requirement of the Register of Societies, the Singapore Chapter via RIBA has to verify the list of current members of the chapter to the registrar on an annual basis.